Student Records & Rights (FERPA)

The Student Records Office maintains all student educational records at the technical college and meets federal and state requirements, which include: maintenance and access of transcripts, enrollment, training, and testing. Students may obtain access to their records at this office.

Student Privacy Rights / Management

The Student Records Office maintains student documentation in accordance with the Family Educational Rights and Privacy Act. The Family Educational Rights and Privacy Act, (FERPA) also referred to as the Buckley Amendment, provides that (1) students have access to inspect and review their educational records and (2) protects the rights of a student to privacy by limiting access to the education records without express written consent. Institutions may release without written consent those items specified as public or directory information, provided that the institution informs students of the data designated as public information, and gives students prior opportunity to refuse disclosure of any or all categories of that information.

Directory information at Ogden-Weber Technical College includes: name, address, phone number, email address, photograph, program in which enrolled, enrollment status e.g., full or part-time, certificates and dates received, expected completion date, honors, and dates of attendance. (Policy 530.1 Student Records)

The Student Records Office maintains student documentation and follows the guidelines provided by the Government Records Access and Management Act (GRAMA). GRAMA went into effect in 1992. It sets forth guidelines for classifying information in government records based upon who has the right to access that information. The law also identifies the records management responsibilities of agencies, and the duties of State Archives and the State Records Committee.

Additional information concerning student privacy rights, records management and policies is available in the Student Records Office.

Family Educational Rights and Privacy Act – FERPA

FERPA dictates what is considered an educational record and how educational records are maintained, access to these records. Below you may learn more about FERPA under the WHAT and WHO sections.

Consent to Release Information

The consent to release information form allows students to designate another person to access or obtain their information and/or student records. This form is available here or in the Student Records Office.

Request to Prevent Disclosure of Directory Information

The request to prevent disclosure form allows students to block the college from sharing directory information (name, address, phone number, email address, enrollment status, full or part-time, certificates and dates received, honors, and dates of attendance). This form is available here or in the Records Office.

Change of Personal Information

A student must submit a Change of Personal Information form to officially change their Name, Social Security Number, ITIN, Date of Birth, or Gender. Please visit the Change of Personal Information page to access the form.

Students may update their preferred name, address, email and phone number through their Student Portal.

Student Portal

Students have access to look up their unofficial transcript and run a program completion evaluation in the student portal. They may also see their schedule detail, accept course scheduling, pay tuition, obtain end of year tax form (1098-T), update address, phone number, email and the name they would preferred to be called.